Wednesday, July 4, 2012

Data Security and Backup Solutions in Health Care

Data security is like exercise: Everyone knows it's good. Few people care enough to do it…
Which is why it is important, to have the right strategy, and the right tools. 

Computers, Keyboards, Mice and Even Hard drives fail. It's a fact of computing life. It's not a question of whether your computer will stop working or even a matter of when. The question is how much it will disrupt your life, your processes, your practice and your patients - and it won't, if you have a backup copy. 

Backing up your data is most indispensable thing you do on your computer. The 2 important considerations one must have when deciding a backup strategy are the backup media and the backup tools.  

Local Backup Media: 

Using CD/DVD’s to store data backups 

Using CD/DVD’s to store data backups is popular. Blank CD/DVD’s are inexpensive, and copying data onto CD/DVD’s is easy. Unfortunately CD/DVD’s, like the floppy disks they've replaced, have a limited shelf life. We don’t recommend this method of data backup for any practice. 

Using tapes to store data backups 

Tape backups are a many times more reliable than DVDss, but tape drives and their associated media are many times more expensive than DVD writers and CD/DVDs. A good tape drive can cost over $1000, and individual tapes for the drive can cost up to $40 each. If one can afford the equipment, however, tape backup is far more reliable and recommended backup method. 

Using external hard drives to store data backups 

External hard disks are cheap compared to tape drive systems. They’re also easy to use as most of them support plug and play use with the computers USB port. And while hard drives do fail, their failure rate is much lower than that of other backup media such as DVD’s. A big factor to why we recommend External Hard Disks as the best Local backup medium is that a single hard disk drive or a maximum of 2 used for backups may well be enough to store your practice data. 

Online Backup in the Cloud: 

An online backup service offers the advantage of securely store your files at off-site server locations, so that your data stays intact and available even if your local disks, CD/DVD’s are corrupted or in a severe case stolen. 

With more and more emphasis on "cloud computing", it only makes sense that one should take advantage of this hot trend in technology for backups.

Factors to consider when choosing an online backup service: 
Does it upload new and changed files immediately? 
Does it allow syncing or sharing of data? 
Can it back up files while you have them open? 
Is there a Web client for restoring? 
Is there a mobile client? 
Does it offer a remote control feature via my mobile phone? 
Can I view my backed up files on an iPad? 
How much will it cost? 
Is it HIPAA Compliant? 


The advantages of Online Backup solutions can be limited due to bandwidth problems. 

Secondly, the method is only as reliable as the company offering the online backup service. 

Thirdly, one should ensure that HIPAA requirements are met by the vendor who is offering the Online Backup Service 

If you'd like to know more about TechnicalDr's flexible and powerful HIPAA Compliant Backup Solution  please check the website or Call 630 433 7453 for a Super Offer - Waiver on Setup and Training Costs